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How Much Does It Cost To Lease A Copier?

When I talk to people about leasing a copier or MFP it doesn’t take long to get to the bottom line: How much is it going to cost to lease a copier for my business? The “How much does it cost?” question is a sensible one, but it’s a lot like asking: “How much will my mortgage cost?” You need to supply some additional information. How long is the loan? How big is the house? Where is it located? You get the idea. Understanding the costs associated with leasing a copier or multifunction printer invokes some significant associated questions. Here are just a few:

1. Is it black and white or color?
2. How fast does it need to be? (What is the desired print/copy speed?)
3. Do you need finishing options like a sorter, hole-punch, an automatic stapler or the ability to saddle-stitch documents like small pamphlets?
4. How much paper do you need to load? Do you require additional trays and paper capacity?
5. What is the lease term?

Deciding the Lease Term

Lease terms are typically 36 or 60 months (3- or 5-year terms), but I’ve seen less typical terms such as 48 months. Like a car loan, this is the duration for which the value of the lease (often the retail value) is amortized. Unlike a car loan (but very much like a car lease), you typically do not own the copier when the lease is up. You will need to either send the unit back (often at your expense) or buy it at the then-current value as determined by your lease paperwork.

The reason there are different lease terms is because the payments go down with longer terms, but the fees as well as the interest associated with those leases go up (compensating for the depreciation of the item and the decreased amount of capital being paid down). In general, shorter lease terms have higher payments, but include less fees and interest.

Trouble-free Service Contracts or Maintenance Agreements

The way a service contract works is on a “per click” basis. A “click” is a single one-sided print or a copy. You’ll need to talk with your service provide as to how that is calculated—particularly with respect to two-sided copies and color vs. black and white print jobs on color machines. In any case, the service contract is an estimated amount of copies or prints you will make monthly and typically runs between $0.01 and $0.02 per click for black and white and between $0.05 and $0.09 per page for color. This can vary a lot depending upon the amount of pages you print each month. Here are some things to keep in mind: Understand what you will be charged (in clicks) for tabloid (11×17) prints as opposed to 8.5×11

Ask how black and white prints with very small color logos will be billed. For example, do you get charged a color click for a very small amount, or is there a minimum coverage amount for that cost is incurred? This could be critical if you have a small amount of color in your letterhead and print those frequently on your machine.

Also, it is possible to have the service not tied to the lease.   Other words if you cancel the lease you can keep the service or vs versa.

We hope this is helpful, please contact us if you have questions regarding returning equipment or any other concerns with current contract.    

Get More Information 239-593-0159.